Confluence page approval workflow with ApprovalFlow™
Give published Confluence Cloud pages a clear review process. Route policies, SOPs, and team documentation through named approvers, track which version was approved, and retain decision history. ApprovalFlow adds review status, not a publication gate: pages remain viewable while review is in progress.
How It Works
From published page to reviewed version in four steps
Create a Workflow
Define approval steps, assign approvers, and choose whether any or all approvers must approve at each step.
Submit for Approval
Authors submit published pages from the byline. Select a workflow if multiple are available in the space.
Review & Decide
Approvers are notified via comments. They can approve with optional comments or reject with required feedback.
Track & Analyze
Monitor approval status across your space. View analytics dashboards, filter by date range, and export reports.
Features
Review workflows, version context, and decision history
Multi-Step Workflows
Configure sequential approval steps with designated approvers. Support for both 'any approver' and 'all approvers' modes per step.
Workflow setup guideByline-Based Actions
All approval actions happen via the content byline with colored status lozenges: Draft, In Approval, Approved, and Changes Requested.
Byline and status guideVersion-Aware Resubmission
Edit approved pages and resubmit new versions for approval. The system tracks which version was approved and which needs review.
Change Sets referenceWorkflow Analytics
Analyze approval outcomes with KPI totals, status breakdowns, daily trend charts, and workflow comparison views. Export as CSV or HTML.
Analytics referenceRole-Based Access
Workflow creators become owners. Owners and space admins manage workflows. All users can view workflow details and submit pages.
Configuration guideComment Notifications
Approvers are notified via @mentions in threaded page comments. Decisions appear as replies to the original submission comment.
Comments and audit trailManage Space View
Tree view of your space with pages, folders, approval status, assigned workflows, and admin actions - all loaded level by level.
Manage Space guideApproval Queue
Inbox of pending, approved, and rejected items per Confluence space. Filter by status, jump to source pages, and act on decisions in bulk.
Approval Queue referenceREST API
Programmatic 3LO REST API for triggering submissions, recording decisions, and exporting audit events for compliance integrations.
REST API referenceApprovalFlow data boundaries
ApprovalFlow stores workflow definitions, page assignments, approval records, and audit events in Atlassian Forge. It does not store Confluence page bodies, does not call external product APIs, and has no external subprocessors for approval processing.
Does ApprovalFlow block publishing or lock pages?
ApprovalFlow uses a soft workflow approach on already-published pages. It does not block publication or lock pages. Existing Confluence permissions still apply; ApprovalFlow adds status indicators, comment notifications, and decision history rather than changing page access.
The Draft approval status is a review state, not an unpublished Confluence draft. Authors request review from the byline, and assigned approvers record their decisions there. Choose this model when you need a visible review process without a hard publication gate.
Is ApprovalFlow right for your page reviews?
Where does a page approval workflow help?
Use it for policies and SOPs that need an accountable reviewer, technical documentation that needs sequential sign-off, or related release documentation that needs coordinated review. Configure steps and named approvers per space; use Change Sets to group related pages with shared review context.
Configure your approval stepsWhat happens when an approved page changes?
The approved version is not necessarily the latest page version. Review the version context before relying on a sign-off, then submit the updated page for a new review. Change Sets show the current version, approved-at version, and stale state so a later edit is not mistaken for an approved update.
Understand approved versions and stale reviewsWhat evidence can a reviewer follow?
Start with the page byline for approval status and actions, then follow lifecycle comments for the request and decision rationale. Approval Queue and Workflow Analytics help teams review activity across a space. These records support your own review process; ApprovalFlow does not certify compliance or guarantee an audit outcome.
See how comments and audit history workFrom the Blog
Learn more about approval workflows
How to Set Up Multi-Step Approvals in Confluence
Step-by-step tutorial for configuring your first multi-step approval workflow with ApprovalFlow.
Read more
ApprovalFlow vs Comala vs AppFox: Confluence Approval Tools Compared
Detailed side-by-side comparison of the leading Confluence Cloud approval apps.
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Content Governance in Confluence: Moving Beyond Page Restrictions
Why page restrictions alone aren't enough and how structured approval workflows close the gap.
Read morePlan your first page review
Check the installation steps, choose a published page, and configure a workflow before asking your first approver to review it.