Confluence Cloud

ApprovalFlow™

Name: ApprovalFlow for Confluence
Brand: Flowdence
Availability: InStock
Author: Flowdence

for Confluence

Bring structured approval workflows to Confluence pages. Multi-step approvals, version tracking, analytics, and a complete audit trail - all built natively on Atlassian Forge.

Install from Marketplace Documentation

How It Works

From draft to approved in four steps

Create a Workflow

Define approval steps, assign approvers, and choose whether any or all approvers must approve at each step.

Submit for Approval

Authors submit published pages from the byline. Select a workflow if multiple are available in the space.

Review & Decide

Approvers are notified via comments. They can approve with optional comments or reject with required feedback.

Track & Analyze

Monitor approval status across your space. View analytics dashboards, filter by date range, and export reports.

Features

Everything you need for content governance

Multi-Step Workflows

Configure sequential approval steps with designated approvers. Support for both 'any approver' and 'all approvers' modes per step.

Workflow setup guide

Byline-Based Actions

All approval actions happen via the content byline with colored status lozenges: Draft, In Approval, Approved, and Changes Requested.

Byline and status guide

Version-Aware Resubmission

Edit approved pages and resubmit new versions for approval. The system tracks which version was approved and which needs review.

Change Sets reference

Workflow Analytics

Analyze approval outcomes with KPI totals, status breakdowns, daily trend charts, and workflow comparison views. Export as CSV or HTML.

Analytics reference

Role-Based Access

Workflow creators become owners. Owners and space admins manage workflows. All users can view workflow details and submit pages.

Configuration guide

Comment Notifications

Approvers are notified via @mentions in threaded page comments. Decisions appear as replies to the original submission comment.

Comments and audit trail

Manage Space View

Tree view of your space with pages, folders, approval status, assigned workflows, and admin actions - all loaded level by level.

Manage Space guide

Approval Queue

Inbox of pending, approved, and rejected items per Confluence space. Filter by status, jump to source pages, and act on decisions in bulk.

Approval Queue reference

REST API

Programmatic 3LO REST API for triggering submissions, recording decisions, and exporting audit events for compliance integrations.

REST API reference

Data boundaries by product

ApprovalFlow has zero external subprocessors. All data stays within Atlassian Forge infrastructure. MuleSight connects only to MuleSoft Anypoint Platform via GET-only API calls.

Soft Workflow Approach

ApprovalFlow uses a soft workflow approach: pages remain viewable during the review process. There are no page restrictions - just clear status indicators, @mention notifications, and a complete audit trail.

This means any contributor can submit pages for approval, approvers are notified via comments, and everyone can see the current approval status at a glance via the page byline.

Draft

In Approval

Approved

Changes Requested

From the Blog