ApprovalFlow™
for Confluence
Bring structured approval workflows to Confluence pages. Multi-step approvals, version tracking, analytics, and a complete audit trail - all built natively on Atlassian Forge.
How It Works
From draft to approved in four steps
Create a Workflow
Define approval steps, assign approvers, and choose whether any or all approvers must approve at each step.
Submit for Approval
Authors submit published pages from the byline. Select a workflow if multiple are available in the space.
Review & Decide
Approvers are notified via comments. They can approve with optional comments or reject with required feedback.
Track & Analyze
Monitor approval status across your space. View analytics dashboards, filter by date range, and export reports.
Features
Everything you need for content governance
Multi-Step Workflows
Configure sequential approval steps with designated approvers. Support for both 'any approver' and 'all approvers' modes per step.
Byline-Based Actions
All approval actions happen via the content byline with colored status lozenges: Draft, In Approval, Approved, and Changes Requested.
Version-Aware Resubmission
Edit approved pages and resubmit new versions for approval. The system tracks which version was approved and which needs review.
Workflow Analytics
Analyze approval outcomes with KPI totals, status breakdowns, daily trend charts, and workflow comparison views. Export as CSV or HTML.
Role-Based Access
Workflow creators become owners. Owners and space admins manage workflows. All users can view workflow details and submit pages.
Comment Notifications
Approvers are notified via @mentions in threaded page comments. Decisions appear as replies to the original submission comment.
Manage Space View
Tree view of your space with pages, folders, approval status, assigned workflows, and admin actions - all loaded level by level.
Safe In-Flight Sync
If admins update workflow definitions, pending approvals with no recorded decisions automatically adopt the latest configuration.
Audit Trail
Track all approval actions with timestamps, version numbers, and decision comments. Full traceability for compliance requirements.
Data boundaries by product
ApprovalFlow has zero external subprocessors. All data stays within Atlassian Forge infrastructure. MuleSight connects only to MuleSoft Anypoint Platform via GET-only API calls.
Soft Workflow Approach
ApprovalFlow uses a soft workflow approach: pages remain viewable during the review process. There are no page restrictions - just clear status indicators, @mention notifications, and a complete audit trail.
This means any contributor can submit pages for approval, approvers are notified via comments, and everyone can see the current approval status at a glance via the page byline.
Start using ApprovalFlow today
Install free from the Atlassian Marketplace and set up your first workflow in minutes.